Pre-built prompt templates for music teachers who’d rather be playing than typing. No tech skills needed. No courses to complete. Just open, paste, and get your evening back.
Works with ChatGPT, Claude, and Gemini • All free to use
It’s 9pm. Your last lesson ended at 7:30. You ate something, sat down, and now you’re staring at a blank email to a parent who asked for a lesson update three days ago.
It’s not that you don’t know what to write. It’s that you’ve already written some version of this email a hundred times. The student name changes. The piece changes. Everything else is the same sentence rearranged. And somehow it still takes four minutes. Multiply that by 20 students and you’ve got over an hour of your week spent on writing that nobody taught you to do and that nobody pays you for.
Then there’s September. Twenty families need schedule confirmations. Half of them text. The other half email. You write each one individually because that’s just how it’s done. Meanwhile the missed lesson follow-ups, the ones where you’re not sure how to strike the right tone, sit in your drafts until you give up and hope they show up next week.
And the social media posts you know would help your studio grow? You’ve had the ideas. You just haven’t written them. Because by 8pm, writing a post about your studio feels like more work on top of work.
This is the invisible admin workday. It happens when your family is home. And there’s a faster way.
But not every teacher loses sleep over email. Some of you rely on a quick word at the door and move on. The problem there is different: parents who feel left out of their child’s progress don’t stay engaged. They undervalue lessons they can’t see inside of. They cancel when life gets busy because nothing connects them to what’s happening in that room. Regular communication isn’t just admin. It’s how you build a support system around every student.
Nine templates. Each one covers a real situation you deal with every week. Fill in a few details, paste into any free AI tool, and get a finished, human-sounding email or post in under a minute.
Open the template for what you need right now: there’s one for every situation you deal with regularly.
Fill in the blanks. Student name, what you worked on, what you noticed. Takes about 30 seconds.
Paste into ChatGPT, Claude, or Gemini. Read the output. If it sounds right, send it. Done.
What’s inside the full toolkit
If you already send parent emails, this cuts the time from four minutes to forty-five seconds. Across 20 students, that’s more than an hour a week back in your life. No more drafts sitting unsent at 10pm.
Your student doesn’t just learn in your studio. They practice at home, in a house full of distractions and competing priorities. When parents understand what’s being worked on and why it matters, they become your ally. A short note after a lesson is the difference between a parent saying “go practice” and a parent saying “show me what you learned today.”
Not every message gets written on a good day. Some go out when you’re tired, when the situation is delicate, when you’re not sure how to say what needs to be said. These templates make sure your tone is always warm, calm, and professional. Not the version of you that’s been teaching since 1pm and just wants to go to bed.
Generic prompts produce generic output. These templates are different because the voice instructions are built in.
“Dear Parent, I hope this message finds you well. I am writing to provide you with an update regarding your child’s guitar lessons. Furthermore, they have demonstrated considerable progress in their chord transitions. Additionally, we explored some new repertoire. Please don’t hesitate to reach out. Warm regards, Brad Jefford”
“Hi Sarah, just a quick update on Jake’s lesson this week. We worked on the pentatonic scale in A minor and started improvising over a backing track. He’s getting more comfortable trusting his ear, which is a big step. For homework: practice the scale shape for 5 minutes daily and try playing along with Blue in Green by Miles Davis. See you next Tuesday! Brad”
The difference is the template.
20 students. 4 minutes per update by hand. That’s 80 minutes a week writing lesson emails alone.
With the Weekly Lesson Update template: 45 seconds each. 15 minutes total.
That’s 45 hours back per year. From one template.
Now imagine having nine.
Brad Jefford is a music educator and guitarist based in St. John’s, Newfoundland and Labrador. He’s been teaching private lessons for over 20 years, and currently teaches applied AI at Keyin College.
He built these templates for his own studio first. He tested them across hundreds of real student communications, and refined them until every output passed the read-aloud test.
He made this toolkit because he got tired of writing the same emails at 9:30pm and figured other teachers were too.
Try the free starter kit first. Or skip straight to the complete toolkit and have everything you need today.